SME bookkeeping in Vaudmonthly accounts, reconciliations and VAT-ready records
Regular bookkeeping keeps invoices, banks, payment platforms and open customer or supplier balances under control before annual closing becomes urgent.
Robuste Fiduciaire processes recurring accounting documents, reconciles financial flows, matches open accounts and prepares a traceable file for VAT and year-end work. This page covers the operational bookkeeping layer. A broader mandate is available through our SME accounting service in Vaud.
What SME bookkeeping actually covers
It typically includes document entry, classification, bank and payment reconciliation, customer and supplier matching, VAT-ready coding and regular account checks. It does not automatically include payroll, annual closing, corporate tax, advanced reporting or strategic advice unless those modules are expressly included in the mandate.
Included in bookkeeping — and what needs a separate scope
A precise mandate avoids the most common source of frustration: assuming that every accounting, VAT, payroll and year-end task is automatically included under the word “bookkeeping”.
Typical bookkeeping scope
- Entry and classification of customer and supplier documents.
- Bank, card and payment-platform reconciliation.
- Matching customer receipts and supplier payments.
- Identification of missing documents and unresolved entries.
- VAT-ready coding and recurring consistency checks, when agreed.
- Preparation of a cleaner file for annual closing.
Not automatic unless contracted
- Payroll processing, social declarations and salary certificates.
- Annual closing entries and statutory financial statements.
- Corporate tax return or detailed tax advice.
- Cash-flow forecasts, KPI dashboards or management reporting.
- Historical clean-up before the agreed takeover date.
- Bank payment execution or commercial approval decisions.
A bookkeeping cycle built around regular controls
The software matters, but the rhythm matters more. A stable process reduces missing documents, unresolved transactions and year-end correction work.
Collect
Documents, bank data and business context are shared through the agreed digital workflow.
Process
Transactions are entered, classified and linked to the relevant documents and accounts.
Reconcile
Banks, cards, platforms and open customer or supplier balances are checked and matched.
Clarify
Missing evidence, unusual entries and unresolved differences are flagged before the next cycle.
What your SME should provide regularly
A reliable accounting file depends on complete supporting evidence and a predictable transmission routine.
Customer documents
Invoices, credit notes, payment confirmations, contracts and information needed to understand unusual revenue entries.
Supplier and expense evidence
Supplier invoices, receipts, subscriptions, expense claims, travel costs and supporting documents.
Banks and payment methods
Bank statements, cards, Twint, Stripe, PayPal, SumUp or other payment-platform exports used by the business.
Important contracts
Rent, leasing, loans, insurance, financing arrangements and commitments that affect recurring entries or year-end work.
Payroll totals where relevant
Payroll journals and related information for posting and reconciliation when payroll accounting entries are part of the scope.
Inventory and fixed assets
Stock, work in progress, equipment and investment information required for the closing process.
VAT-ready records start with correct recurring entries
VAT treatment depends on the activity, supporting documents, applicable method and correct coding. Bookkeeping can prepare the necessary data, but filing responsibility and controls must be stated in the mandate.
Best for active SMEs
Useful when the business has regular volume, VAT, several banks or payment methods, customer receivables, supplier balances or a need for timely figures.
Possible for a simpler file
Can be suitable for fewer transactions and limited complexity, provided documents remain complete and deadlines can still be met without rushed catch-up work.
VAT preparation, review and filing should never be assumed merely because recurring bookkeeping is outsourced. The written mandate should define the method, frequency, checks, submission process and division of responsibilities.
Three bookkeeping situations with different operational needs
Consulting Sàrl with monthly invoices
One bank account, supplier subscriptions, expense claims and open customer invoices require regular matching rather than an annual catch-up.
E-commerce company with several payment flows
Bank, card processor, marketplace fees, refunds and platform payouts must be reconciled so the recorded revenue matches the actual cash flows.
SME changing fiduciary mid-year
The takeover requires a cut-off date, validated balances, open items, VAT status, software access and a clear list of work already completed.
How the bookkeeping quote is calculated
The same legal form can represent a very different workload. Pricing is therefore based on the actual file rather than a generic package name.
Document volume
Number of customer, supplier, expense and recurring documents to process.
Banks and platforms
Number of accounts, cards and payment providers that require reconciliation.
VAT complexity
Method, filing rhythm, rates, mixed activities and sensitive transactions.
Open-account matching
Volume and quality of customer receivables and supplier payables.
Condition of the file
Up-to-date records, missing evidence, historical delays or takeover corrections.
Required controls
Processing frequency, review depth, reporting needs and additional modules.
This page is not the right service if your first need is different
Bookkeeping owns the recurring transaction-processing intent. Other accounting needs should lead to their dedicated English service page.
You need a complete accounting mandate
For broader responsibility covering bookkeeping, VAT, closing coordination and recurring fiduciary support.
SME accounting in Vaud →You are deciding what to outsource
For complete, partial or hybrid delegation and a documented responsibility map.
Accounting outsourcing →You need annual accounts now
For closing entries, balance sheet, income statement and year-end preparation.
Annual closing in Switzerland →You need KPIs and cash-flow visibility
For dashboards, budget comparisons, cash planning and management commentary.
Financial reporting for SMEs →You need cost centres and margin analysis
For profitability by activity, client, project or product and cost-allocation rules.
Management accounting →You mainly want a digital workflow
For remote document exchange, online collaboration and a digital-first fiduciary process.
Online accounting service →Frequently asked questions
Each answer below matches the structured FAQ data included in this page.
What does SME bookkeeping include?
How often should bookkeeping be processed?
Is VAT included in bookkeeping?
Does bookkeeping include annual closing?
Can Robuste take over bookkeeping from another fiduciary?
How is the bookkeeping quote calculated?
Describe the file and receive a structured proposal
Useful information includes your legal form, approximate monthly document volume, bank and payment accounts, VAT situation, current software, processing delay and whether a takeover is required.
- Real volume and workflow reviewed before proposing a recurring scope.
- Bookkeeping, VAT, annual closing and other modules separated clearly.
- English communication and digital-first document exchange.
- No commitment created by submitting the initial scope request.
SME bookkeeping request
Describe the accounting flow and the support you need.
Information is used to review the requested scope and handled confidentially.
Related English accounting services
Use the page that corresponds to the actual decision or operational need.